Itineraries: Draft itineraries for global publicity efforts.This includes booking 15 or more flights and cars at once for media, talent and staff attending a press trip
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Asset Requests & Trafficking: Liaise with both Creative and UPCO to order film masters, bonus features, TV spots and trailers for various publicity initiatives such as screenings, film festivals, clip reviews, sports promotions, Digital media partnerships and more.Product Ordering: Responsible for ordering all product (Universal/DreamWorks) for press mailings.Mailings: Responsible for coordinating Universal/DreamWorks product mailings with fulfillment house.Work with executives on necessary edits and distribution Electronic Press Kits: Work together with project executives to identify film clips for global needs, including press, brand, digital, retail and international requests.Invoices: Responsible for processing and securing executive approvals for all submitted invoices.Department Purchasing Card: Responsible for reconciling department P-card POs: Responsible for opening Universal/DreamWorks POs ensuring invoices are paid in a timely fashion.Expenses: Responsible for submitting and reconciling expenses for two team executives (SVP, VP).Press Releases: Writing duties include first drafts of all materials coordinating with the marketing team on key details, routing releases through all channels for approvals and setting up national distribution.Coordinating meetings and conference calls, booking conference rooms and meeting setup (A/V, food, etc.).Answer department phones, flagging media requests and handling basic requests that do not require executive involvement.
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